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Business Guide

Event and Conference Swag Shipped to Canada: What to Order and When

Ordering branded giveaways for an event in Canada from a US shop comes down to weight, timing and duties. Here is what mails well, what does not, and how far ahead to order.

5 min read

If you are planning a conference, a trade show booth or a staff event in Canada, you can order your logo giveaways from our studio in Las Vegas and have them delivered to you. Three things decide whether it goes smoothly: how heavy the order is, how early you place it, and knowing that duties are collected at your door.

Pick pieces that are light

Mailing across the border is priced by weight, and the first few ounces are the expensive ones. Small, light pieces ordered by the hundred cost very little each to mail. Heavy pieces ordered one at a time cost a lot.

ProductWhy it works for a Canadian event
Acrylic keychainsUnder an ounce each. A hundred fit in one small parcel.
Magnetic name badgesLight, flat, and every attendee or staff member needs one.
Acrylic pinsTiny and cheap to mail in any quantity.
Drink tagsMade for bars and receptions; ordered in sets.
Luggage tagsA useful giveaway for a travelling crowd, still light.
TumblersHeavier. Worth it for speakers and VIPs, ordered by the case rather than singly.

Order earlier than you would at home

Production is 5–7 business days. After that your parcel goes through USPS, the border and Canada Post, and none of those are ours to speed up. For an event with a fixed date, place the order several weeks ahead. Late is the one problem we cannot fix once the parcel is in the mail.

Know the costs before you start

  • Prices are in US dollars and your card is charged in USD.
  • Shipping is the USPS international rate for your order, shown at checkout before you pay. Free shipping is for US orders only.
  • Duties, GST/HST and Canada Post’s handling fee are not in your order total. Canada Post collects them from you on delivery, and we are not able to estimate them.
  • Orders mailed outside the United States are final sale. A refused or unclaimed parcel is not refunded or sent again. If we made it wrong or it arrives damaged, send a photo and we reprint it.

Prices in USD, shipping at checkout, duties on delivery: the full picture for Canadian orders, with real numbers.

How Ordering to Canada Works

Send one order, not five

Because the first ounces cost the most, one combined order is much cheaper to mail than several small ones. Work out the full list for the event first: badges for staff, keychains for the booth, something heavier for speakers. Then put it all in one cart.

Add your products and quantities and get the full price on the spot.

Price a Bulk Order